Resources

DESE- Mid Cycle Review Report 2023-2024

The Massachusetts Department of Elementary and Secondary Education (Department) is required under M.G.L. c. 71B, §10 to review special education programs in approved special education schools and collaboratives that serve publicly funded students under the provisions of Board of Elementary and Secondary Education Regulations 603 CMR 18.00, 28.00, and 46.00. Each year, the Department's Office of Approved Special Education Schools (OASES) conducts onsite visits to selected approved special education school and collaborative programs to verify the implementation of standard Mid-cycle Review criteria, as well as any criteria from the most recent Program Review that required follow-up due to procedural and programmatic requirements. In the Spring of the previous school year, the schools participating in the review cycle were notified of the dates of the onsite visits and were required to conduct a Data Collection before the onsite portion of the review using the Department's Communication Hub and Monitoring Portal (CHAMP).

Parent Packet

A collection of White Oak School policies, school calendar and student handbook.

2025 Curriculum Guide

2025-2026 School Year Calendar

A full-year view of vacations, holidays and dismissals.

Registration Packet

Student Handbook

Who Should I Contact

A breakdown of of school contacts for any particular situation

Complete Health Packet

A collection of Immunizations, Health Records and Medicines consent forms

Emergency Treatment Consent

This document outlines the requirement for parental authorization for schools to administer emergency first aid or medical treatment to students.

Health Record

To be completed by a health care professional.

Immunization Record

To be completed by a health care professional.

Medication Administration Consent

Parent/Guardian Consent for Medication Administration. A separate form must be completed for each prescribed or OTC medication.

Medication Order

To be completed by a Licensed Prescriber: Physician, Nurse Practitioner or others authorized by Chapter 94C

Over-the-Counter First Aid Consent Form

Prescription and Non-Prescription Medications Form

Authorization For Medications To Be Taken During School Hours. To Be Completed By Parent/Guardian and physician.

Student Dental Screening Form

Bullying Prevention And Intervention Plan

White Oak School Bullying Plan Introduction Student safety is of the greatest concern at White Oak as it is at all schools. Part of the school’s role is to respond effectively to bullying and, just as importantly, to create a learning environment that will reduce the likelihood of bullying occurring. White Oak’s small size, its intensive 3:1 student : faculty ratio, and its culture of caring and supportive instruction go a long way toward enfranchising each and every student.White Oak’s bullying response plan is modeled on the plan promulgated buy the Massachusetts Dept. of Elementary and Secondary Education. Like any plan governing the complexity of human relations, it should be seen as a living and responsive document. White Oak welcomes thoughtful comments regarding the plan and may make amendments when appropriate.

Bullying - Middle School Students

This guide explains what students should do if they are being bullied, including cyberbullying. It outlines steps for reporting bullying to trusted adults at school or home, and details how school officials will address the situation privately to ensure the student's safety and prevent further bullying.

Bullying - Grammar School Students

This guide helps students understand what to do if they are being bullied. It explains who to tell, how to report cyberbullying (via text, social media, or email), and what steps school staff will take to address and stop bullying privately to ensure student safety.

Anti-Hazing Policy (Grades 7-12)

This document provides the mandatory annual notice about the prohibition of hazing for students in Grades 7-12. It outlines legal definitions of hazing, penalties for participation or knowledge of hazing incidents, and the school's requirement to report compliance and enforce a disciplinary policy. Learn about anti-hazing laws and school procedures.

Academic Reports

This document outlines the schedule and details for academic reports and quarterly grades issued to parents and school districts. It explains the delivery of four quarterly reports focusing on student progress and IEP goals, along with quarterly grades for middle and high school students to support future academic applications.

Anatomy & Physiology (Grades 11-12)

Important information for parents of students in Anatomy and Physiology (Grades 11-12) regarding instruction on human reproductive systems. Details the right to opt-out and alternative curriculum options, with contact information for the Head of School. Learn about the course content and parental rights.

Assessment Forms

Information for parents regarding the process of submitting 3-year re-evaluation assessment forms for their child's teachers to complete. Outlines specific methods for form delivery to ensure timely completion and return by school staff. Learn the proper procedure to avoid delays in your child’s re-evaluation process.

Dress Code Policy

Outlines dress code guidelines for students, focusing on creating an appropriate academic environment. Emphasizes inclusivity and gender-neutrality. Lists prohibited clothing items like string tops, exposed midriffs, offensive logos, pajamas, ripped pants, short shorts/skirts, low-waisted pants, open-toed shoes, and hoods indoors. Covers hat and coat policies too.

Health Education

Notification for parents regarding the Health Education course, including potential instruction on human sexuality. Outlines the school's adherence to state-mandated curriculum, the scientific nature of the material, and the parental right to opt their child out of this instruction under Massachusetts General Laws, with alternative curriculum provided.

Late Arrivals and Early Dismissals

Information for parents regarding school attendance, late arrival procedures, early dismissal procedures, and bus service notifications. Details how to ensure accurate attendance records and avoid busing issues by communicating schedule changes. Learn how to handle student arrival, dismissal, and transportation at White Oak School.

Meeting Dates

Form for parents to indicate their availability for IEP annual review meetings or Team meetings. Provides school meeting timeframes (9:00 AM to 2:00 PM, conclude by 4:00 PM) and asks parents to submit preferences before the school year starts. Learn how to schedule your IEP meeting with the school.

Off-Campus Travel

This policy details the notification process for travel schedules and the requirement for specific permission slips for each trip.

Photography Release

Permission form allowing The White Oak School to use student photos in newsletters, publications, websites, social media, presentations, and for media coverage of school events. Grants permission for journalistic use with school approval. Authorizes the school to showcase student activities through visuals.

Restraint Policy

Explains our student restraint policy, detailing why physical restraint is not used. Focuses on the school's admission criteria for students with language-based learning disabilities, supportive teaching methods, small student-teacher ratio, and conflict de-escalation strategies. Requires annual parental consent.

Supplies Needed for the School Year

A comprehensive list of essential school supplies students need to bring to school, including pencils, pens, erasers, highlighters, calculators, notebooks, and folders. Plus, optional items for shared school use like tissues and cleaning wipes. Get organized for the school year with this checklist.

Technology Acceptable Use Policy

This document outlines the Technology Acceptable Use Policy for students at White Oak School, detailing rules for internet and device usage on school grounds. It covers acceptable use, prohibited activities, monitoring practices, content filtering, and consequences for violations. Essential reading for parents and students regarding responsible technology use at school.